Maintenance log
The building's components, work done and inspections to plan. Add ten common components in one click to get started.
Sound familiar?
Running a small condo association is a second job nobody asked for.
Without Syndiplex
- Three Excel files, two USB keys and a shoebox full of invoices
- “When was the roof last inspected, again?”
- The insurance policy nowhere to be found the day of the water damage
- The worry that a neighbour will blame you for something missed
With Syndiplex
- One place for the condo association's history, funds and documents
- A schedule that shows what is overdue and what is coming up
- Documents filed away, viewable by each person according to their access
- A dated record of every inspection and every piece of work done
Product tour
Everything the condo association has to keep, in one place.
Built for the volunteer administrator, not the professional property manager: no accounting jargon, just the essentials, neatly organized.
Deadlines in sight
The dashboard highlights what is overdue and what is due in the next 30 days.
Coming soon
Three funds, kept apart
Operating, contingency and self-insurance funds each tracked on their own, as the law requires.
Coming soon
Condo association registers
Declaration of co-ownership, minutes, insurance policies, contracts and plans, filed and viewable by the right people.
The right access for everyone
Several administrators, invited co-owners and tenants, and read-only access for the notary or broker.
Bill 16 and Bill 141
The condo association's obligations, made clear
The rules for divided co-ownership have changed a lot in recent years. Syndiplex turns them into concrete tasks, without replacing the professionals who must be involved.
- Maintenance logRecord the building's history, work done and work to plan, and keep it up to date.
- Contingency fund studyHave it done every 5 years by a member of a professional order (engineer, architect, technologist).
- Self-insurance fundA separate fund to pay insurance deductibles, with a minimum based on your policies' deductibles.
- Reconstruction valueHave it assessed at least every 5 years by a chartered appraiser.
- Condo association registersList of co-owners and tenants, minutes, insurance policies, contracts: up to date and accessible.
- Sale of a unitBe able to inform the buyer about the state of the co-ownership: finances, maintenance log and funds.
Syndiplex helps you stay organized. It does not replace legal advice or the studies carried out by professionals.
How it works
Up and running in one evening
- 1Create your condo associationName, address, year of construction. A few minutes is all it takes.
- 2Add the units and invite membersCo-owners, tenants and fellow administrators get their access.
- 3Follow the scheduleRecord work as it happens: the dashboard tells you what is coming up.
Pricing
A simple monthly price, based on building size
Every feature is included in every tier. 30-day free trial, no credit card required, extendable by 14 days if needed.
2 to 4 units
Duplex, triplex, fourplex
$15per month
or $150 per year, 2 months free
5 to 9 units
Fiveplex, sixplex and small buildings
$25per month
or $250 per year, 2 months free
10 units or more
Small divided co-ownership buildings
$35per month
or $350 per year, 2 months free
- Maintenance log and schedule
- Invited co-owners, tenants and viewers
- Funds and registers as soon as they launch
- French and English interface
No tax added: you pay the price shown. If you cancel, you keep access until the end of the paid period. After that, subscribe again within 60 days to get your data back; otherwise it is deleted.
Questions
Frequently asked questions
Does Syndiplex guarantee my condo association is compliant?
No, and be wary of anyone who promises that. Syndiplex organizes your obligations and shows you the deadlines, but compliance depends on the condo association's decisions and on studies done by professionals. When in doubt, consult a lawyer or a notary.
Do I need management or computer skills?
No. Syndiplex is built for volunteer co-owners who take care of things in the evening or on weekends. Every screen explains what is expected of you, in plain words.
Does it replace the contingency fund study or the building valuation?
No. Those studies must be done by professionals (engineer, architect, technologist, chartered appraiser). Syndiplex helps you keep track of them and know when to redo them.
Can the other co-owners access it?
Yes. You invite co-owners, tenants and other administrators. A notary or broker can get read-only access.
What happens after the free trial?
You decide whether to subscribe. Need more time? You can extend the trial once, by 14 days, from the settings. Without a subscription, access is then suspended: subscribe within 60 days to get everything back; otherwise the data is deleted.
What happens to our data if we cancel the subscription?
You keep full access until the end of the period already paid: that is the time to download a complete copy of your data (registers as CSV files plus attachments). After that, access is suspended, export included. Subscribe again within 60 days, even for a single month, and you get everything back; otherwise the data is permanently deleted, then erased from our backups within the following 30 days. An administrator can also ask for immediate deletion. Keep your copy: the condo association must keep its registers, even without Syndiplex.
Is there a maximum number of units?
No. From 10 units, the price is the same whatever the number of units: $35 a month or $350 a year. Syndiplex is built for condo associations run by volunteers; a large building with a professional manager will probably need a more complete tool.